CAREERS

Position Summary

Excellent documentation management is critical to our ability to serve our clients. For most of our clients, we receive mail from health care providers, government agencies, financial institutions, and others. It is imperative that we handle the mail with speed, diligence, consistency and a focus on HIPAA and privacy requirements.

In some cases, the employee will be required to retrieve and/or deliver items, with daily roundtrip distances of up to 100 miles. A company vehicle is available for these tasks.

Light office coordination work is also included.

Job duties in detail

Document Coordination

• Receive, sort, and distribute incoming and outgoing mail
• Retrieve and transport incoming mail and packages in compliance with firm procedures and security guidelines
• Scan, upload, and index documents according to the firm’s document management system
• Record incoming mail activity in billing system
• Maintain physical and electronic client files in accordance with firm protocols, including off-site storage
• Ensure proper document naming, organization, and file integrity
• When needed, submit court documents in person

Office Coordination

• Perform general clerical and administrative support duties
• Manage office coverage and logistics (phone, utilities, supplies, etc)
• Manage/distribute mail
• Manage equipment (vehicles, furniture, other equipment)
• Maintain team contact info
• Maintain employee benefit and other reference information
• Able to complete local errands of up to 100 miles round trip

Minimum Requirements

• Prior clerical, law or medical office, or file management experience preferred
• Excellent written and verbal communication skills